Lyon County Democratic Central Committee Bylaws
I. NAME AND PURPOSE
A. NAME: The central committee of the Democratic Party of Lyon County shall be known as the Lyon County Democratic Central Committee. The Lyon County Democratic Central Committee (LCDCC) shall be the official body of the Democratic Party within Lyon County, Nevada and shall be subject to the provisions of Chapter 293 and any other applicable Chapters of the Nevada Revised Statutes (NRS).
B. PURPOSE: The purpose of the LCDCC shall be to promote the philosophy of the Democratic Party and of the platforms adopted by the county, state, and national conventions; seek and encourage Democratic candidates at the local level; support elected Democratic officials; and provide the opportunity for all registered Democrats to be involved in the political affairs of the Democratic Party.
The LCDCC shall be primarily responsible for holding County Democratic Precinct Meeting(s) and a County Convention in even numbered years. The Committee shall seek to include all registered Democrats within the County in such meetings.
The Central Committee shall be responsible for ensuring that Precinct Meetings and the County Convention are conducted according to the provisions of Chapter 293 of the Nevada Revised Statutes.
C. MEETINGS: Meetings of the LCDCC shall be held monthly. Notice of the meetings shall be given to all members by advance written, oral, electronic or published notice. Meetings are open to all registered Democrats in Lyon County. Meetings may be changed at the discretion of the Chair or the request of the Executive Board, provided that notice is given two weeks prior to the regularly scheduled meeting. The Chair, with the consent and approval of the Executive Board, may give notice of any special or emergency meeting in the same manner. A Quorum for any regular or specially called meeting of the Central Committee shall be (3) Executive Board members and five (5) Central Committee members.
A. The central committee shall consist of representatives from each precinct. Each precinct is entitled to at least one committeeperson and no more than delegates allotted to the county convention.
B. Committeepersons shall be elected to a term of two years at the county convention.
C. QUALIFICATIONS FOR MEMBERSHIP: All members of the Central Committee shall be registered Democrats in Lyon County, and actively residing in Lyon County. Each member of the Central Committee who is elected to represent a particular precinct in the County must remain a resident of that precinct for the duration of his/her term.
D. Vacancies may be filled by a vote of the central committee at any regularly scheduled meeting of the Lyon County Central Committee with the newly elected committee person’s term to conclude at the next county convention.
E. Vacating A Central Committeeperson Position: Any Central Committeeperson not attending two (2) consecutive LCDCC meetings shall be considered to have vacated his/her position, unless legitimate prior notification of non-attendance has been made to the Chair or the Chair’s designee as indicated in the meeting notification. Central Committee Persons so terminated may be re-elected by the LCDCC. 2
III. OFFICERS AND EXECUTIVE BOARD
A. OFFICERS: The Officers of the Central Committee shall be: Chair, First Vice-Chair, Second Vice-Chair, Secretary, Treasurer, and Parliamentarian. They shall be elected from and by the Central Committee members who are present, and voting, at a Central Committee meeting held before January of odd numbered years. Candidates must be registered Democrats in Lyon County at time of election. The election shall be held at the regularly scheduled meeting place of the Central Committee. Installation will occur at the January meeting of the Central Committee.
The Executive Board shall consist of The Officers of the Central Committee and the At-Large Members. The Chair shall appoint one registered Democrat residing in each County Commission District to serve as a Member-At-Large on the Executive Board.
B. TERM: The term of each position on the Executive Board shall be two years.
C. VACANCIES: Vacancies in any of the Officer positions may be filled by a vote of the Central Committee at any regularly scheduled Central Committee meeting, with the newly elected Officer’s term to conclude at the installation of officers after the next regular election.
D. DUTIES: The Executive Board shall conduct the business of the Central Committee between Central Committee Meetings.
A. The Chair shall preside at all regular meetings of the Executive Board and the Central Committee.
B. The Chair shall exercise and discharge those duties conferred by these Bylaws and by those defined in the Nevada Revised Statutes.
C. The Chair shall create standing committees, special committees, and their chairs. The Chair shall be an ex-officio member of all standing committees, except the nominating committee.
D. The Chair shall appoint a person to maintain the official voter registration database.
E. Whenever a vacancy occurs in an office, the Chair may appoint a member in good standing to fill the remainder of the term.
F. The Chair shall be an authorized signature on all bank accounts held in the name of LCDCC.
2. FIRST VICE CHAIR
A. The First Vice Chair shall preside at all meetings in the absence of the Chair and such other duties delegated by the Chair.
B. When a vacancy occurs in the office of Chair, the First Vice Chair shall be acting Chair until the next regular meeting of the Central Committee when a new Chair may be chosen.
C. The First Vice Chair shall be an authorized signature on all bank accounts held under the name of LCDCC.
D. The first Vice Chair shall be responsible for overseeing fundraising and volunteers .
3. SECOND VICE CHAIR
A. The Second Vice Chair shall preside at all regular meetings in the absence of the Chair and the First Vice Chair.
B. The Second Vice Chair will carry out those duties designated by the Chair.
C. The Second Vice Chair shall be an authorized signature on all bank accounts held under the name of LCDCC.
D. The Second Vice Chair shall be responsible for overseeing the communications including the receiving and sending of correspondence required by the LCDCC, the Newsletter, and the Website.
A. The Secretary shall be responsible keeping records, including membership records, and preparing minutes of the Executive Board and Central Committee meetings.
B. The Secretary shall be responsible for such other duties as may be designated by the Chair.
C. The Secretary shall provide a current roster of all registered Democrats in Lyon County for use at Precinct Caucuses, County Convention and election of officers.
A. The Treasurer shall be the Chair of the Finance Committee
B. The Treasurer shall be the custodian of the funds belonging to the LCDCC and shall maintain all records of said funds.
C. The Treasurer shall disburse funds and pay all bills presented at the direction of the Executive Board or by action of the Central Committee.
D. All disbursements from any bank accounts held in the name of LCDCC shall require two (2) authorized signatures.
E. The Treasurer shall present a financial statement at each regular meeting of the Central Committee.
F. The Treasurer shall be an authorized signature on all bank accounts held under the name of LCDCC.
G. At the end of the Treasurer’s term, the Chair may appoint an Auditing Committee to audit the fiscal records of the Central Committee. The Treasurer shall turn over all records and property to his/her successor at the end of his/her term.
A. Duties to be decided
B. Future use
C. Future use
7. AT-LARGE MEMBERS
A. The At-Large Members shall be responsible for communication between the Central Committee and the Area Coordinating Committees.
B. The At-Large Members shall be active and participating members of the Area Coordinating Committees.
C. The At-Large Members serve at the pleasure of the Chair of the Central Committee.
D. The At-Large Members shall be full voting members of the Executive Board.
The Executive Board shall be responsible to the Central Committee of the whole for the planning and implementation of programs and for the formulation and execution policy for the Democratic Party of Lyon County.
F. MEETINGS: Meetings of the Executive Board may be held at the call of the Chair or by request of any two members of the Executive Board. A quorum of three (3) Officers must be present to conduct business.
IV. STANDING COMMITTEES
The following shall be the standing Committees:
1. One Coordinating Committee, (also known as a “Club”) in each community within the County as determined by the Executive Board, the duties and responsibilities each of which shall be::
a. Precinct organizing and GOTV
b. To implement programs under the auspices of the LCDCC
2. The By-Laws Committee, the duties of which are outlined in Article VI.
3. The Finance Committee, the duties of which shall be:
a. Establish an annual budget
b. future use
c. future use
V. AD HOC COMMITTEES
The Chair shall appoint Ad Hoc committees as needed, such as nominating committees, caucus committees, etc.2
A. The standing By-Laws Committee shall review these bylaws at least annually, or as needed, and make recommendations to the Executive Board for amendments . The Bylaws Committee Chair may call meetings of the Committee as needed.
B. Any member in good standing who wishes to submit a proposed change to these by-laws shall do so by first submitting it to the By-Laws Committee. The Committee will review the proposal and formulate a recommendation to the Executive Board.
C. The Executive Board, by majority vote of the members present, shall determine proposed by-law amendments to be presented to the Central Committee. A first reading of any such proposals will be read to the Central Committee at a subsequent meeting. Voting shall take place at a second Central Committee meeting provided that notice is given with the regular meeting notice for such second meeting.
VII. PARLIAMENTARY PROCEDURE
The rules contained in Robert’s Rules of Order, Revised, shall govern the Lyon County Democratic Central Committee, and all committees therein, in all cases in which they are applicable, and in which they are not inconsistent with these By-Laws or the Nevada Revised Statutes.
References: NRS 293.133
Ad hoc committee, commission or organization One which is formed to deal with a particular issue, and will be disbanded after the issue is resolved. These committees and commissions provide stop gap or temporary measures to solve problems that are not resolved by ordinary processes of the organization to which the committee belongs.
Approved by LCDCC Oct 17, 2009
Revised by the By-Laws Committee July 21, 2010
First Draft Reading September 11, 2010
Second Draft Reading October 16, 2010
Approved Final Version October 16, 2010
Lyon County Democratic Central Committee Bylaws